Optimizing for Performance.

How to Improve Business Efficiency with Technology

Posted by Zeno Office Solutions on Mar 20, 2019 2:48:05 PM

Organizations conducting business in this fast-moving digital age know that an effective team is a productive one. In order for organizations to stay abreast of their competition, they must learn to leverage the power of time — and team — efficiency to get more done in fewer hours.

Fortunately, technology has kept pace with digital innovation, and there are many ways companies can improve business efficiency through the addition of automated workflows. Automating repetitive processes not only reduces human error, but it frees up team members’ time to focus on more targeted, high-value tasks.

Let’s look at some of the ways technology can provide businesses with a competitive edge.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, Docuphase

What Services Do Copier Dealers Offer Beyond Printers & Toner?

Posted by Zeno Office Solutions on Feb 7, 2019 2:00:00 PM

At first glance, it might seem like copier dealers are in a tough industry. The development of paperless workflows, increasing digitalization, and overall reduction in printing should be bad news. The truth, however, is exactly the opposite.

Copier dealers are doing better than ever and it is due to exactly the same factors. The difference is that instead of trying to convince office managers to print more, dealers are helping them print less.

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Topics: Workflow Optimization, Staff Productivity, Print Technology, MPS, Docuphase

Can I Automate Invoices with Xerox ConnectKey?

Posted by Zeno Office Solutions on Feb 5, 2019 11:00:00 AM

The Xerox ConnectKey platform is a versatile tool for integrating workflow processes with print fleet equipment. One of the key aspects that makes it so useful is its almost limitless compatibility with existing document infrastructure.

This allows offices and enterprise departments to implement automated workflows using Xerox ConnectKey apps. One of the most useful areas where businesses can implement this technology is in accounting, where paper waste is unfortunately common practice.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, Print Technology, Docuphase, Legal

Workflow Solutions for Non-Profit Organizations

Posted by Zeno Office Solutions on Jan 29, 2019 1:14:18 PM

Non-profit organizations operate differently than commercial businesses and have very different infrastructure needs. Whereas commercial organizations will reliably follow strategies for increased revenues, non-profits think differently.

Non-profits’ motivations include expanding the services they offer, reducing the cost of delivering those services, and strengthening donor loyalty to ensure services continue. As a result, workflow solutions for non-profit organizations need to take a slightly different form than they would for their usual for-profit user base.

Additionally, non-profit organizations often have greater visibility and accountability needs than small businesses and some enterprises. Non-profits need to implement a robust system that accounts for every dollar spent so they can demonstrate the value of their actions to donors.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, Print Technology, Docuphase

How Can Workflow Solutions Improve Legal Services?

Posted by Zeno Office Solutions on Oct 23, 2018 10:00:00 AM

Workflows at law offices aren’t always simple, and they rarely follow a predictable path. Both lawyers and their paralegal and clerical support have to be able to access clear, concise data, and navigate complex client needs in order to generate value for their clients.

Under these conditions, establishing efficient workflows is challenging work. In order to properly advise clients and represent their interests in legal cases, legal firms need to adhere to strict regulations while responding to the demands of their environment.

In the end, lawyers often end up accruing a time-debt of non-billable hours that account for a broad range of high-volume, low-impact administrative work. This work can be anything from searching for a particular document to waiting for an approval or even hiring new employees.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, Print Technology, Docuphase, Legal

What Makes Workflow Solutions Environmentally Friendly?

Posted by Zeno Office Solutions on Oct 16, 2018 1:00:00 PM

Waste is a major detriment to quality of life worldwide. The World Bank estimates that consumers will generate 2.2 billion tons of waste per year by 2025. 

But waste isn’t only a consumer problem. Waste is a manufacturer problem. It is a distributor problem. Waste is a problem for everyone, and organizations across the world are beginning to look for ways to reduce waste throughout the product lifecycle. 

Conventionally-minded business analysts have long believed that companies have no commercial incentive to lengthen the life cycles of products because this would reduce their revenues, but this isn’t true. Changing cultural attitudes towards sustainability are turning sustainable business practices into opportunities to generate value. These benefits are not unique to big-name manufacturers like Lego, who has promised to exclusively use sustainable materials by 2030. It can be a major value driver for any business, in any industry. 

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Topics: Sustainability & Eco-Consciousness, Staff Productivity, Digital Printing, MPS, Docuphase

What are the Tangible Cost Savings of Workflow Solutions?

Posted by Zeno Office Solutions on Oct 10, 2018 1:00:00 PM

Every business is defined by its workflows. Once you take out the branding, marketing, and other peripheral value generators from the equation, you’re left with a series of processes that generate value for customers.

Optimizing these workflows can be a powerful strategy for increasing the value that you can offer customers. Since process inefficiency can cost organizations between 20% and 30% of their total annual revenue, workflow solutions that reduce inefficiency can save up to that amount.

But that is just the beginning. Workflow solutions can also become key value drivers that do more than simply cover for inefficiencies. They can become a solid basis for scalable growth without massive infrastructure investment.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, Print Technology, MPS, Docuphase

How to Improve Operational Efficiency with Help from Zeno Solutions

Posted by Zeno Office Solutions on Oct 2, 2018 10:00:00 AM

Automation. Communication. Analysis. Every business wants to improve the efficiency of its processes in these key areas. But executives don’t always agree on the best way of doing so. Differences in the way various business models produce value can make operational efficiency seem like a distant dream. Companies can’t simply take the tools that work for their competition and implement them in their own organization – there are no one-size-fits-all solutions for operational efficiency.

Even if that were possible, it would set a limit to how efficient any business can become. The fact that every organization works in its own unique way presents opportunities for companies to outperform their competitors by offering faster, leaner, and more comprehensive solutions to customers.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, MPS, Docuphase

Does My Company Need an Office Workflow Assessment?

Posted by Zeno Office Solutions on Sep 25, 2018 10:00:00 AM

The business world is using more technology and becoming more connected than ever before. Yet, many businesses still suffer from workflow optimization issues. Paper continues to dominate despite the wide range of paperless solutions that can be put into place. Why is this?

Many offices have the technology in place to embrace new, more efficient office workflows, but there is often a disconnect when it comes to implementing these strategies. The result is that many offices continue to rely on outdated workflow practices and suffer the pitfalls of these behaviors.

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Topics: Workflow Optimization, Sustainability & Eco-Consciousness, Staff Productivity, Digital Printing, Print Technology, MPS, Docuphase

5 Features You Didn’t Know Xerox ConnectKey Offered

Posted by Zeno Office Solutions on Jul 25, 2018 11:07:49 AM

In an increasingly complex world, businesses are under pressure to constantly improve and succeed. To stay competitive, the company must adapt. Some business processes and workflows are naturally resistant to new ideas or tools. Employees will turn to what they know rather than change behavior.

Simply buying a new tool or software system isn’t enough. Sustainable change requires the right tool. That tool needs to synchronize with existing systems. It must create efficiencies that make employees more productive. It must deliver success with less effort.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, Print Technology, MPS, Docuphase

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As a proud Xerox company, we are positioned as one of the largest and most respected technology and document management partners in the State of Florida.  We write about process automation, sustainability, and making your business smarter, faster and more efficient.

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