Optimizing for Performance.

Workflow Solutions for Non-Profit Organizations

Posted by Zeno Office Solutions on Jan 29, 2019 1:14:18 PM

Non-profit organizations operate differently than commercial businesses and have very different infrastructure needs. Whereas commercial organizations will reliably follow strategies for increased revenues, non-profits think differently.

Non-profits’ motivations include expanding the services they offer, reducing the cost of delivering those services, and strengthening donor loyalty to ensure services continue. As a result, workflow solutions for non-profit organizations need to take a slightly different form than they would for their usual for-profit user base.

Additionally, non-profit organizations often have greater visibility and accountability needs than small businesses and some enterprises. Non-profits need to implement a robust system that accounts for every dollar spent so they can demonstrate the value of their actions to donors.

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Topics: Docuphase, Print Technology, Staff Productivity, Digital Printing, Workflow Optimization

Trends to Watch: Will Cloud-Based Printing Take Over in 2019?

Posted by Zeno Office Solutions on Dec 20, 2018 10:00:00 AM

Whether it happens in 2019, 2020, or beyond, cloud-based printing will be eventually be the de facto printing solution for all serious businesses. Cloud-based technologies for printing have been in the news lately as companies like Xerox announce innovations such as better security, mobile printing, and intelligent capture. Is it all hype, or is it for real? 

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Topics: MPS, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

Will Xerox ConnectKey Integrate with Salesforce or QuickBooks?

Posted by Zeno Office Solutions on Dec 18, 2018 10:00:00 AM

For companies that use Salesforce or QuickBooks, Xerox has now developed technology to make integration with these services even easier. Xerox ConnectKey is an innovative way to connect multiple multifunction printers and copiers to a user-friendly, networked system that is easily accessible via a tablet-like interface.  

ConnectKey business solutions utilize a combination of hardware platforms and software to create an integrated business printing platform. The ConnectKey ecosystem is extremely powerful, and, to make it even better, it has built-in support for third-party apps 

Employees can use this innovative printer system by Xerox to access documents on cloud-based services such as Microsoft Office, DropBox, Google Drive, and more. Now, companies that want to connect their accounting through QuickBooks or Salesforce CRM to corporate network printers can, thanks to Xerox and their ConnectKey software. 

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Topics: Print Technology, Staff Productivity, Xerox News, Digital Printing, Workflow Optimization

Is the End of the Year a Good Time to Buy New Office Equipment & Devices?

Posted by Zeno Office Solutions on Dec 11, 2018 10:00:00 AM

What is the best time of year to buy office equipment? Often, the fourth quarter or end of the year is the best time to purchase new equipment. The end of the year is a time when departments try to get the most out of their budgets, save on taxes, and upgrade aging infrastructure. 

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Topics: Print Technology, Digital Printing

What Are the Tax Deduction Benefits of Section 179 When Purchasing Office Equipment?

Posted by Zeno Office Solutions on Dec 7, 2018 11:00:00 AM

With Section 179 for 2018, businesses can get tax deductions for the purchasing of property, vehicles, and office equipment. These tax deductions for businesses can be a big boon for companies looking to upgrade systems, such as switching from a traditional networked printer environment to cloud-based printing.

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Topics: Print Technology

What Makes Xerox Multifunction Devices So Secure?

Posted by Zeno Office Solutions on Nov 30, 2018 10:00:00 AM

Cybersecurity is a hot topic as more people become aware of the lengths hackers will go through to steal sensitive data. In fact, over 1 million new exploits are released each day.

More connected devices enter the workplace, and this increases the number of potential entry points for hackers. Printers and other connected devices are increasingly becoming hacker targets as they search for weak points within a network.

Until recently, not many companies thought about buying a secure network printer when making upgrades to their existing printing infrastructure. The threat was simply not on the radar. Luckily, Xerox has been working on security solutions for their products to ensure that businesses can feel confident when deploying a Xerox Workgroup Devices in their office.

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Topics: Print Technology, Staff Productivity, Digital Printing, Workflow Optimization

Why Start a Career With Zeno Office Solutions?

Posted by Zeno Office Solutions on Nov 26, 2018 10:00:00 AM

Finding a career that gives you a reason to jump out of bed in the morning with a smile on your face is the goal of most people. You want more than a paycheck, more than a name tag or a business card – you want something that makes you feel fulfilled.

At Zeno Office Solutions, we are always looking for new, customer-focused, and outgoing individuals to join our team and help us deliver happiness to our clients, day in and day out. We’re proud of our company culture, the people we employ, and the work that we do. Most importantly, we know that our team is proud of the careers they have been able to develop within our growing organization.

Why should you consider one of the Zeno Office Solutions careers that are available? Let’s discuss what makes Zeno Office Solutions an incredible place to work.

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Topics: Careers, ZOS Culture

Why Should Colleges & Universities Choose Managed Print Services?

Posted by Zeno Office Solutions on Nov 21, 2018 11:00:25 AM

College and university campuses are often large, with several different buildings, departments, and faculties all working under the larger umbrella of the institution. With the many activities that occur on a campus throughout a day, week, or school year, there is a lot of printing that needs to be done.

However, a printer needs to be more than a printer these days. In addition to paper documents, staff and faculty must manage digital documents, workflows, and more. All of this can become very time-consuming and, as these tasks add up, it means less time for other activities and reduced productivity.

Managed print services for colleges and universities are designed to ensure departments have the right devices to deliver better service more efficiently. Xerox Workgroup Printers can be a key part of an effective managed print solution for higher education.

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Topics: MPS, Print Technology, Staff Productivity, Workflow Optimization

Which Production Print Innovations Did Xerox Have at Print 18?

Posted by Zeno Office Solutions on Oct 31, 2018 10:00:00 AM

Print 18 was the latest annual installment of the popular imaging convention where manufacturers and creators come together to share and exchange ideas. For over 50 years, this event has been an opportunity to see and experience the latest innovations in the print and design industries. With over 80 education sessions, displays from the top manufacturers, and presentations featuring the latest innovations and technologies, Print 18 was the event to attend for industry professionals.

At such a popular, well-attended event, it is not uncommon to see manufacturers bring their top product and technology offerings to share with attendees. Xerox, being a leader in the industry, is one manufacturer that attendees can count on to bring their A game.

At Print 18, Xerox wowed visitors to their display on the convention floor as they showed off new Xerox innovations and technology to help production print professionals deliver their best work ever. Here are some of what Xerox brought to Print 18 that captured our attention.

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Topics: Digital Press, Staff Productivity, Xerox News, Workflow Optimization

How Can Workflow Solutions Improve Legal Services?

Posted by Zeno Office Solutions on Oct 23, 2018 10:00:00 AM

Workflows at law offices aren’t always simple, and they rarely follow a predictable path. Both lawyers and their paralegal and clerical support have to be able to access clear, concise data, and navigate complex client needs in order to generate value for their clients.

Under these conditions, establishing efficient workflows is challenging work. In order to properly advise clients and represent their interests in legal cases, legal firms need to adhere to strict regulations while responding to the demands of their environment.

In the end, lawyers often end up accruing a time-debt of non-billable hours that account for a broad range of high-volume, low-impact administrative work. This work can be anything from searching for a particular document to waiting for an approval or even hiring new employees.

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Topics: Legal, Docuphase, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

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As a proud Xerox company, we are positioned as one of the largest and most respected technology and document management partners in the State of Florida.  We write about process automation, sustainability, and making your business smarter, faster and more efficient.

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