Optimizing for Performance.

Will Xerox ConnectKey Integrate with Salesforce or QuickBooks?

Posted by Zeno Office Solutions on Dec 18, 2018 10:00:00 AM

For companies that use Salesforce or QuickBooks, Xerox has now developed technology to make integration with these services even easier. Xerox ConnectKey is an innovative way to connect multiple multifunction printers and copiers to a user-friendly, networked system that is easily accessible via a tablet-like interface.  

ConnectKey business solutions utilize a combination of hardware platforms and software to create an integrated business printing platform. The ConnectKey ecosystem is extremely powerful, and, to make it even better, it has built-in support for third-party apps 

Employees can use this innovative printer system by Xerox to access documents on cloud-based services such as Microsoft Office, DropBox, Google Drive, and more. Now, companies that want to connect their accounting through QuickBooks or Salesforce CRM to corporate network printers can, thanks to Xerox and their ConnectKey software. 

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Topics: Workflow Optimization, Xerox News, Staff Productivity, Digital Printing, Print Technology

What Makes Xerox Multifunction Devices So Secure?

Posted by Zeno Office Solutions on Nov 30, 2018 10:00:00 AM

Cybersecurity is a hot topic as more people become aware of the lengths hackers will go through to steal sensitive data. In fact, over 1 million new exploits are released each day.

More connected devices enter the workplace, and this increases the number of potential entry points for hackers. Printers and other connected devices are increasingly becoming hacker targets as they search for weak points within a network.

Until recently, not many companies thought about buying a secure network printer when making upgrades to their existing printing infrastructure. The threat was simply not on the radar. Luckily, Xerox has been working on security solutions for their products to ensure that businesses can feel confident when deploying a Xerox Workgroup Devices in their office.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, Print Technology

Why Should Colleges & Universities Choose Managed Print Services?

Posted by Zeno Office Solutions on Nov 21, 2018 11:00:25 AM

College and university campuses are often large, with several different buildings, departments, and faculties all working under the larger umbrella of the institution. With the many activities that occur on a campus throughout a day, week, or school year, there is a lot of printing that needs to be done.

However, a printer needs to be more than a printer these days. In addition to paper documents, staff and faculty must manage digital documents, workflows, and more. All of this can become very time-consuming and, as these tasks add up, it means less time for other activities and reduced productivity.

Managed print services for colleges and universities are designed to ensure departments have the right devices to deliver better service more efficiently. Xerox Workgroup Printers can be a key part of an effective managed print solution for higher education.

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Topics: Workflow Optimization, Staff Productivity, Print Technology, MPS

Which Production Print Innovations Did Xerox Have at Print 18?

Posted by Zeno Office Solutions on Oct 31, 2018 10:00:00 AM

Print 18 was the latest annual installment of the popular imaging convention where manufacturers and creators come together to share and exchange ideas. For over 50 years, this event has been an opportunity to see and experience the latest innovations in the print and design industries. With over 80 education sessions, displays from the top manufacturers, and presentations featuring the latest innovations and technologies, Print 18 was the event to attend for industry professionals.

At such a popular, well-attended event, it is not uncommon to see manufacturers bring their top product and technology offerings to share with attendees. Xerox, being a leader in the industry, is one manufacturer that attendees can count on to bring their A game.

At Print 18, Xerox wowed visitors to their display on the convention floor as they showed off new Xerox innovations and technology to help production print professionals deliver their best work ever. Here are some of what Xerox brought to Print 18 that captured our attention.

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Topics: Workflow Optimization, Xerox News, Staff Productivity, Digital Press

How Can Workflow Solutions Improve Legal Services?

Posted by Zeno Office Solutions on Oct 23, 2018 10:00:00 AM

Workflows at law offices aren’t always simple, and they rarely follow a predictable path. Both lawyers and their paralegal and clerical support have to be able to access clear, concise data, and navigate complex client needs in order to generate value for their clients.

Under these conditions, establishing efficient workflows is challenging work. In order to properly advise clients and represent their interests in legal cases, legal firms need to adhere to strict regulations while responding to the demands of their environment.

In the end, lawyers often end up accruing a time-debt of non-billable hours that account for a broad range of high-volume, low-impact administrative work. This work can be anything from searching for a particular document to waiting for an approval or even hiring new employees.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, Print Technology, Docuphase, Legal

What Makes Workflow Solutions Environmentally Friendly?

Posted by Zeno Office Solutions on Oct 16, 2018 1:00:00 PM

Waste is a major detriment to quality of life worldwide. The World Bank estimates that consumers will generate 2.2 billion tons of waste per year by 2025. 

But waste isn’t only a consumer problem. Waste is a manufacturer problem. It is a distributor problem. Waste is a problem for everyone, and organizations across the world are beginning to look for ways to reduce waste throughout the product lifecycle. 

Conventionally-minded business analysts have long believed that companies have no commercial incentive to lengthen the life cycles of products because this would reduce their revenues, but this isn’t true. Changing cultural attitudes towards sustainability are turning sustainable business practices into opportunities to generate value. These benefits are not unique to big-name manufacturers like Lego, who has promised to exclusively use sustainable materials by 2030. It can be a major value driver for any business, in any industry. 

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Topics: Sustainability & Eco-Consciousness, Staff Productivity, Digital Printing, MPS, Docuphase

What are the Tangible Cost Savings of Workflow Solutions?

Posted by Zeno Office Solutions on Oct 10, 2018 1:00:00 PM

Every business is defined by its workflows. Once you take out the branding, marketing, and other peripheral value generators from the equation, you’re left with a series of processes that generate value for customers.

Optimizing these workflows can be a powerful strategy for increasing the value that you can offer customers. Since process inefficiency can cost organizations between 20% and 30% of their total annual revenue, workflow solutions that reduce inefficiency can save up to that amount.

But that is just the beginning. Workflow solutions can also become key value drivers that do more than simply cover for inefficiencies. They can become a solid basis for scalable growth without massive infrastructure investment.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, Print Technology, MPS, Docuphase

How to Improve Operational Efficiency with Help from Zeno Solutions

Posted by Zeno Office Solutions on Oct 2, 2018 10:00:00 AM

Automation. Communication. Analysis. Every business wants to improve the efficiency of its processes in these key areas. But executives don’t always agree on the best way of doing so. Differences in the way various business models produce value can make operational efficiency seem like a distant dream. Companies can’t simply take the tools that work for their competition and implement them in their own organization – there are no one-size-fits-all solutions for operational efficiency.

Even if that were possible, it would set a limit to how efficient any business can become. The fact that every organization works in its own unique way presents opportunities for companies to outperform their competitors by offering faster, leaner, and more comprehensive solutions to customers.

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Topics: Workflow Optimization, Staff Productivity, Digital Printing, MPS, Docuphase

Does My Company Need an Office Workflow Assessment?

Posted by Zeno Office Solutions on Sep 25, 2018 10:00:00 AM

The business world is using more technology and becoming more connected than ever before. Yet, many businesses still suffer from workflow optimization issues. Paper continues to dominate despite the wide range of paperless solutions that can be put into place. Why is this?

Many offices have the technology in place to embrace new, more efficient office workflows, but there is often a disconnect when it comes to implementing these strategies. The result is that many offices continue to rely on outdated workflow practices and suffer the pitfalls of these behaviors.

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Topics: Workflow Optimization, Sustainability & Eco-Consciousness, Staff Productivity, Digital Printing, Print Technology, MPS, Docuphase

The Advantages of Having Secure Printers & Copiers in Your Office

Posted by Zeno Office Solutions on Sep 20, 2018 10:00:00 AM

There are countless threats to the security of your businesses network and data. Workers often focus on computers and smartphones that they often overlook other important pieces of equipment that hackers could use to damage or steal your information: printers and copiers.

Much like a laptop, smartphone, or tablet, printers and copiers are devices that communicate through your network. Obviously, this is very convenient because users can print from anywhere in the office using almost any network connected device. However, if printer or copier security is lacking then that convenience may come at a large cost.

How can businesses ensure that their network is secure while also ensuring that users do not experience unnecessary bottlenecks or complications as they try to use the equipment? In this article, we will examine network printer security best practices and the advantages of having secure printers and copiers in your office.

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Topics: Staff Productivity, Digital Printing, Print Technology, MPS

Welcome to the Zeno Office Solutions Blog

As a proud Xerox company, we are positioned as one of the largest and most respected technology and document management partners in the State of Florida.  We write about process automation, sustainability, and making your business smarter, faster and more efficient.

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