Optimizing for Performance.

3 Xerox ConnectKey Apps for Business Automation

Posted by Zeno Office Solutions on Feb 20, 2019 10:00:00 AM

Even if a person is familiar with a certain process and has it down to a regular routine, it doesn’t mean they’re doing things in the most efficient way possible. Companies have plenty of tasks like this. As simple and straight-forward as they may be in many aspects, they’re still time-consuming.

When something consumes time in a business environment, it affects the bottom line. This is why business automation has become such a popular topic. Sure there are benefits to avoiding mundane, repetitive tasks just as there are benefits to saving time. But the biggest perk is freeing up company resources to put toward other ends.

Xerox Workplace Assistant apps offer plenty of helpful options for any business. Here’s a look at three separate apps and the benefits they can provide.

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Topics: Digital Printing, Staff Productivity, Workflow Optimization

Simplified Content Management with Xerox DocuShare Flex

Posted by Zeno Office Solutions on Feb 14, 2019 10:00:00 AM

The workplace is a complex environment, from the SMBs all the way up to enterprise level companies. One of the toughest tasks companies have is storing and managing all the content they deal with on a daily basis.

Thousands, even millions of documents exist at businesses in the form of emails, receipts, reports, invoices, applications, and more. This content needs to be stored safely, but it also needs to be easily accessible for the purpose of file sharing with other appropriate parties.

While some people still try to sort through piles of paper and take the old-school approach, there’s a new way to handle content management. Xerox innovations have offered users a digitized solution in the form of Xerox DocuShare Flex. What is this tool, and how does it help simplify the management of content?

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Topics: Legal, Healthcare Technology, Digital Printing, Staff Productivity

Grading App for Teachers: Xerox ConnectKey App for Remark Test Grading

Posted by Zeno Office Solutions on Feb 12, 2019 10:00:00 AM

One of the most valuable aspects of technology is that it changes the way people work. While some people view smarter machines as a replacement for human labor, they can actually be a great tool to supplement the efforts of talented individuals.

Take teachers for example. The ability to convey knowledge according to a curriculum’s standards and in the way that people learn takes talent. And it also takes a lot of time – especially when talking about tedious tasks like grading tests.

The famous bubble test is still a mainstay at many schools, universities, and learning institutions. But the old method for grading it isn’t – thanks to Xerox ConnectKey appsand the handy features they offer, more people are turning to technology to do their grading.

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Topics: Print Technology, Staff Productivity, Workflow Optimization

What Services Do Copier Dealers Offer Beyond Printers & Toner?

Posted by Zeno Office Solutions on Feb 7, 2019 2:00:00 PM

At first glance, it might seem like copier dealers are in a tough industry. The development of paperless workflows, increasing digitalization, and overall reduction in printing should be bad news. The truth, however, is exactly the opposite.

Copier dealers are doing better than ever and it is due to exactly the same factors. The difference is that instead of trying to convince office managers to print more, dealers are helping them print less.

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Topics: MPS, Docuphase, Print Technology, Staff Productivity, Workflow Optimization

Can I Automate Invoices with Xerox ConnectKey?

Posted by Zeno Office Solutions on Feb 5, 2019 11:00:00 AM

The Xerox ConnectKey platform is a versatile tool for integrating workflow processes with print fleet equipment. One of the key aspects that makes it so useful is its almost limitless compatibility with existing document infrastructure.

This allows offices and enterprise departments to implement automated workflows using Xerox ConnectKey apps. One of the most useful areas where businesses can implement this technology is in accounting, where paper waste is unfortunately common practice.

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Topics: Legal, Docuphase, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

Workflow Solutions for Non-Profit Organizations

Posted by Zeno Office Solutions on Jan 29, 2019 1:14:18 PM

Non-profit organizations operate differently than commercial businesses and have very different infrastructure needs. Whereas commercial organizations will reliably follow strategies for increased revenues, non-profits think differently.

Non-profits’ motivations include expanding the services they offer, reducing the cost of delivering those services, and strengthening donor loyalty to ensure services continue. As a result, workflow solutions for non-profit organizations need to take a slightly different form than they would for their usual for-profit user base.

Additionally, non-profit organizations often have greater visibility and accountability needs than small businesses and some enterprises. Non-profits need to implement a robust system that accounts for every dollar spent so they can demonstrate the value of their actions to donors.

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Topics: Docuphase, Print Technology, Staff Productivity, Digital Printing, Workflow Optimization

Trends to Watch: Will Cloud-Based Printing Take Over in 2019?

Posted by Zeno Office Solutions on Dec 20, 2018 10:00:00 AM

Whether it happens in 2019, 2020, or beyond, cloud-based printing will be eventually be the de facto printing solution for all serious businesses. Cloud-based technologies for printing have been in the news lately as companies like Xerox announce innovations such as better security, mobile printing, and intelligent capture. Is it all hype, or is it for real? 

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Topics: MPS, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

Will Xerox ConnectKey Integrate with Salesforce or QuickBooks?

Posted by Zeno Office Solutions on Dec 18, 2018 10:00:00 AM

For companies that use Salesforce or QuickBooks, Xerox has now developed technology to make integration with these services even easier. Xerox ConnectKey is an innovative way to connect multiple multifunction printers and copiers to a user-friendly, networked system that is easily accessible via a tablet-like interface.  

ConnectKey business solutions utilize a combination of hardware platforms and software to create an integrated business printing platform. The ConnectKey ecosystem is extremely powerful, and, to make it even better, it has built-in support for third-party apps 

Employees can use this innovative printer system by Xerox to access documents on cloud-based services such as Microsoft Office, DropBox, Google Drive, and more. Now, companies that want to connect their accounting through QuickBooks or Salesforce CRM to corporate network printers can, thanks to Xerox and their ConnectKey software. 

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Topics: Print Technology, Staff Productivity, Xerox News, Digital Printing, Workflow Optimization

What Makes Xerox Multifunction Devices So Secure?

Posted by Zeno Office Solutions on Nov 30, 2018 10:00:00 AM

Cybersecurity is a hot topic as more people become aware of the lengths hackers will go through to steal sensitive data. In fact, over 1 million new exploits are released each day.

More connected devices enter the workplace, and this increases the number of potential entry points for hackers. Printers and other connected devices are increasingly becoming hacker targets as they search for weak points within a network.

Until recently, not many companies thought about buying a secure network printer when making upgrades to their existing printing infrastructure. The threat was simply not on the radar. Luckily, Xerox has been working on security solutions for their products to ensure that businesses can feel confident when deploying a Xerox Workgroup Devices in their office.

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Topics: Print Technology, Staff Productivity, Digital Printing, Workflow Optimization

Why Should Colleges & Universities Choose Managed Print Services?

Posted by Zeno Office Solutions on Nov 21, 2018 11:00:25 AM

College and university campuses are often large, with several different buildings, departments, and faculties all working under the larger umbrella of the institution. With the many activities that occur on a campus throughout a day, week, or school year, there is a lot of printing that needs to be done.

However, a printer needs to be more than a printer these days. In addition to paper documents, staff and faculty must manage digital documents, workflows, and more. All of this can become very time-consuming and, as these tasks add up, it means less time for other activities and reduced productivity.

Managed print services for colleges and universities are designed to ensure departments have the right devices to deliver better service more efficiently. Xerox Workgroup Printers can be a key part of an effective managed print solution for higher education.

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Topics: MPS, Print Technology, Staff Productivity, Workflow Optimization

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As a proud Xerox company, we are positioned as one of the largest and most respected technology and document management partners in the State of Florida.  We write about process automation, sustainability, and making your business smarter, faster and more efficient.

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