Optimizing for Performance.

How Can Workflow Solutions Improve Legal Services?

Posted by Zeno Office Solutions on Oct 23, 2018 10:00:00 AM

Workflows at law offices aren’t always simple, and they rarely follow a predictable path. Both lawyers and their paralegal and clerical support have to be able to access clear, concise data, and navigate complex client needs in order to generate value for their clients.

Under these conditions, establishing efficient workflows is challenging work. In order to properly advise clients and represent their interests in legal cases, legal firms need to adhere to strict regulations while responding to the demands of their environment.

In the end, lawyers often end up accruing a time-debt of non-billable hours that account for a broad range of high-volume, low-impact administrative work. This work can be anything from searching for a particular document to waiting for an approval or even hiring new employees.

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Topics: Legal, Docuphase, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

What are the Tangible Cost Savings of Workflow Solutions?

Posted by Zeno Office Solutions on Oct 10, 2018 1:00:00 PM

Every business is defined by its workflows. Once you take out the branding, marketing, and other peripheral value generators from the equation, you’re left with a series of processes that generate value for customers.

Optimizing these workflows can be a powerful strategy for increasing the value that you can offer customers. Since process inefficiency can cost organizations between 20% and 30% of their total annual revenue, workflow solutions that reduce inefficiency can save up to that amount.

But that is just the beginning. Workflow solutions can also become key value drivers that do more than simply cover for inefficiencies. They can become a solid basis for scalable growth without massive infrastructure investment.

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Topics: Docuphase, MPS, Print Technology, Staff Productivity, Digital Printing, Workflow Optimization

Does My Company Need an Office Workflow Assessment?

Posted by Zeno Office Solutions on Sep 25, 2018 10:00:00 AM

The business world is using more technology and becoming more connected than ever before. Yet, many businesses still suffer from workflow optimization issues. Paper continues to dominate despite the wide range of paperless solutions that can be put into place. Why is this?

Many offices have the technology in place to embrace new, more efficient office workflows, but there is often a disconnect when it comes to implementing these strategies. The result is that many offices continue to rely on outdated workflow practices and suffer the pitfalls of these behaviors.

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Topics: Docuphase, MPS, Print Technology, Staff Productivity, Digital Printing, Workflow Optimization, Sustainability & Eco-Consciousness

The Advantages of Having Secure Printers & Copiers in Your Office

Posted by Zeno Office Solutions on Sep 20, 2018 10:00:00 AM

There are countless threats to the security of your businesses network and data. Workers often focus on computers and smartphones that they often overlook other important pieces of equipment that hackers could use to damage or steal your information: printers and copiers.

Much like a laptop, smartphone, or tablet, printers and copiers are devices that communicate through your network. Obviously, this is very convenient because users can print from anywhere in the office using almost any network connected device. However, if printer or copier security is lacking then that convenience may come at a large cost.

How can businesses ensure that their network is secure while also ensuring that users do not experience unnecessary bottlenecks or complications as they try to use the equipment? In this article, we will examine network printer security best practices and the advantages of having secure printers and copiers in your office.

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Topics: MPS, Print Technology, Digital Printing, Staff Productivity

VersaLink vs. AltaLink: Which Option Makes the Most Sense for My Business?

Posted by Zeno Office Solutions on Sep 18, 2018 10:00:00 AM

Choosing office equipment for your business is never an easy task. You need to consider the features offered by the various models available, the reliability of the products, the usability of the devices, and your overall budget. These can be a lot of things to juggle all at once.

Xerox VersaLink and Xerox AltaLink are two lines of multifunction devices that many businesses end up trying to decide between. Choosing a Xerox office device is a great decision as the brand has a long history of quality, innovation, and performance.

However, once you have decided to go with Xerox, how do you narrow down your final choice? In this article, we will have a Xerox VersaLink vs. AltaLink comparison to help you decide which line is best for your own unique needs.

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Topics: Print Technology, Xerox News, Staff Productivity, Digital Printing, Workflow Optimization

Why is ZOS 360 the Ideal Option for Managed Print Services at Schools & Education Offices?

Posted by Zeno Office Solutions on Sep 11, 2018 10:00:00 AM

Schools and education facilities have one ultimate goal: to educate the students that they serve. Providing students with a top quality education can be very resource-intensive. Every dollar spent must be spent wisely.

This brings us to the heart of why ZOS 360 is the best managed print services (MPS) solution for schools and education offices. Unlike a cookie cutter solution that is implemented without thought or care, ZOS 360 takes a complete look at the needs and pain points for each individual education institution in order to provide a truly customized solution.

ZOS 360 managed services looks beyond printers and technology. Whether you need managed print services for K-12 or managed print services for colleges, ZOS 360 can provide the right solution.

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Topics: MPS, Print Technology, Success Stories, Workflow Optimization, Sustainability & Eco-Consciousness, Staff Productivity

How Will Xerox Global Print Drivers Simplify Workflows and Make Life Easier for Users?

Posted by Zeno Office Solutions on Aug 28, 2018 11:00:00 AM

Until recently, deploying and managing print devices on a corporate network was tough work. Not only do different printers use different drivers, but device-specific drivers can't respond to the needs of users in a unified, coherent way.

In a traditional print driver network, every single device has its own driver. The diverse output requirements and individual capabilities mean that every device in the print fleet essentially needs to be taken out of context for any meaningful update or administrative work to occur.

Some devices connect directly to the corporate network. Others connect via USB to employee workstations. What works with one device may not work with another. This may be enough for an enterprise to manage its day-to-day workflows, but what happens when you want to migrate to a new technology platform?

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Topics: MPS, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

Which New Features of the New Xerox Iridesse Production Printer Do I Need to Know About?

Posted by Zeno Office Solutions on Aug 20, 2018 11:40:00 AM

Xerox is a well-known leader in the world of production print. So how does the company's latest printer, the Iridesse, compare to its longstanding top-shelf products like the iGen and Versant-series printing presses?

It turns out there are quite a few features that serve to make the Iridesse stand out. Perhaps the most important is the feature that gives the device its name: single-pass iridescent printing.

The Iridesse combines Xerox's bright and vivid four-color CMYK printing capabilities with space for two additional dry inks on a single pass. This means that its users can enjoy full-color printing and iridescent gold and silver printing in a single pass. A recent study showed that print buyers are willing to pay a premium of 24% to 89% for specialized printing over CMYK only. Also, digital print enhancement volume is expected to reach 25 billion pages by 2020 – that’s over twice as many CMYK pages.

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Topics: Digital Press, Print Technology, Staff Productivity, Workflow Optimization

Gabi Voice Enables Voice Recognition from Your Xerox AltaLink Multifunction Printer

Posted by Zeno Office Solutions on Aug 14, 2018 11:00:00 AM

With similar functionality as Alexa or Siri, Xerox Gabi Voice turns any Xerox AltaLink multifunction device into an accessible, voice-activated work assistant  that can print, scan, copy, and transmit documents with ease and efficiency. This turns your AltaLink into a handsfree workstation in full compliance with Section 508 of the Rehabilitation Act of 1973.

Owners of AltaLink printers only need to purchase the Gabi SmartBox in order to use Gabi Voice. Compatibility is included with the latest Xerox software update, transmitted automatically through Xerox ConnectKey servers.

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Topics: Print Technology, Staff Productivity, Xerox News, Success Stories, Digital Printing, Workflow Optimization

Xerox ConnectKey App Spotlight: Xerox Easy Translate Speaks the Language of Business

Posted by Zeno Office Solutions on Aug 7, 2018 10:30:00 AM

Multilingual documents are a common pain point for global enterprises, as effective translation depends on a fluency in language and culture.

Working in a multilingual environment requires fast and easy access to accurate translation services. Professional translators and interpreters help build the foundation for a successful international enterprise, but come with costs that can hold back growth.

Putting multilingual employees in key positions can improve office workflows in these environments, but may create other problems. Human resource managers who need to hire employees with multilingual skillsets may find themselves compromising on other business-critical skills in the process.

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Topics: Print Technology, Staff Productivity, Workflow Optimization

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As a proud Xerox company, we are positioned as one of the largest and most respected technology and document management partners in the State of Florida.  We write about process automation, sustainability, and making your business smarter, faster and more efficient.

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