Optimizing for Performance.

Whether it happens in 2019, 2020, or beyond, cloud-based printing will be eventually be the de facto printing solution for all serious businesses. Cloud-based technologies for printing have been in the news lately as companies like Xerox announce innovations such as better security, mobile printing, and intelligent capture. Is it all hype, or is it for real? 

For companies that use Salesforce or QuickBooks, Xerox has now developed technology to make integration with these services even easier. Xerox ConnectKey is an innovative way to connect multiple multifunction printers and copiers to a user-friendly, networked system that is easily accessible via a tablet-like interface.  

ConnectKey business solutions utilize a combination of hardware platforms and software to create an integrated business printing platform. The ConnectKey ecosystem is extremely powerful, and, to make it even better, it has built-in support for third-party apps.  

Employees can use this innovative printer system by Xerox to access documents on cloud-based services such as Microsoft Office, DropBox, Google Drive, and more. Now, companies that want to connect their accounting through QuickBooks or Salesforce CRM to corporate network printers can, thanks to Xerox and their ConnectKey software. 

What is the best time of year to buy office equipment? Often, the fourth quarter or end of the year is the best time to purchase new equipment. The end of the year is a time when departments try to get the most out of their budgets, save on taxes, and upgrade aging infrastructure. 

With Section 179 for 2018, businesses can get tax deductions for the purchasing of property, vehicles, and office equipment. These tax deductions for businesses can be a big boon for companies looking to upgrade systems, such as switching from a traditional networked printer environment to cloud-based printing.

Cybersecurity is a hot topic as more people become aware of the lengths hackers will go through to steal sensitive data. In fact, over 1 million new exploits are released each day.

More connected devices enter the workplace, and this increases the number of potential entry points for hackers. Printers and other connected devices are increasingly becoming hacker targets as they search for weak points within a network.

Until recently, not many companies thought about buying a secure network printer when making upgrades to their existing printing infrastructure. The threat was simply not on the radar. Luckily, Xerox has been working on security solutions for their products to ensure that businesses can feel confident when deploying a Xerox Workgroup Devices in their office.

College and university campuses are often large, with several different buildings, departments, and faculties all working under the larger umbrella of the institution. With the many activities that occur on a campus throughout a day, week, or school year, there is a lot of printing that needs to be done.

However, a printer needs to be more than a printer these days. In addition to paper documents, staff and faculty must manage digital documents, workflows, and more. All of this can become very time-consuming and, as these tasks add up, it means less time for other activities and reduced productivity.

Managed print services for colleges and universities are designed to ensure departments have the right devices to deliver better service more efficiently. Xerox Workgroup Printers can be a key part of an effective managed print solution for higher education.

Workflows at law offices aren’t always simple, and they rarely follow a predictable path. Both lawyers and their paralegal and clerical support have to be able to access clear, concise data, and navigate complex client needs in order to generate value for their clients.

Under these conditions, establishing efficient workflows is challenging work. In order to properly advise clients and represent their interests in legal cases, legal firms need to adhere to strict regulations while responding to the demands of their environment.

In the end, lawyers often end up accruing a time-debt of non-billable hours that account for a broad range of high-volume, low-impact administrative work. This work can be anything from searching for a particular document to waiting for an approval or even hiring new employees.

Every business is defined by its workflows. Once you take out the branding, marketing, and other peripheral value generators from the equation, you’re left with a series of processes that generate value for customers.

Optimizing these workflows can be a powerful strategy for increasing the value that you can offer customers. Since process inefficiency can cost organizations between 20% and 30% of their total annual revenue, workflow solutions that reduce inefficiency can save up to that amount.

But that is just the beginning. Workflow solutions can also become key value drivers that do more than simply cover for inefficiencies. They can become a solid basis for scalable growth without massive infrastructure investment.

The business world is using more technology and becoming more connected than ever before. Yet, many businesses still suffer from workflow optimization issues. Paper continues to dominate despite the wide range of paperless solutions that can be put into place. Why is this?

Many offices have the technology in place to embrace new, more efficient office workflows, but there is often a disconnect when it comes to implementing these strategies. The result is that many offices continue to rely on outdated workflow practices and suffer the pitfalls of these behaviors.

There are countless threats to the security of your businesses network and data. Workers often focus on computers and smartphones that they often overlook other important pieces of equipment that hackers could use to damage or steal your information: printers and copiers.

Much like a laptop, smartphone, or tablet, printers and copiers are devices that communicate through your network. Obviously, this is very convenient because users can print from anywhere in the office using almost any network connected device. However, if printer or copier security is lacking then that convenience may come at a large cost.

How can businesses ensure that their network is secure while also ensuring that users do not experience unnecessary bottlenecks or complications as they try to use the equipment? In this article, we will examine network printer security best practices and the advantages of having secure printers and copiers in your office.