Optimizing for Performance.

Is the End of the Year a Good Time to Buy New Office Equipment & Devices?

Posted by Zeno Office Solutions on Dec 11, 2018 10:00:00 AM

What is the best time of year to buy office equipment? Often, the fourth quarter or end of the year is the best time to purchase new equipment. The end of the year is a time when departments try to get the most out of their budgets, save on taxes, and upgrade aging infrastructure. 

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Topics: Print Technology, Digital Printing

What Makes Xerox Multifunction Devices So Secure?

Posted by Zeno Office Solutions on Nov 30, 2018 10:00:00 AM

Cybersecurity is a hot topic as more people become aware of the lengths hackers will go through to steal sensitive data. In fact, over 1 million new exploits are released each day.

More connected devices enter the workplace, and this increases the number of potential entry points for hackers. Printers and other connected devices are increasingly becoming hacker targets as they search for weak points within a network.

Until recently, not many companies thought about buying a secure network printer when making upgrades to their existing printing infrastructure. The threat was simply not on the radar. Luckily, Xerox has been working on security solutions for their products to ensure that businesses can feel confident when deploying a Xerox Workgroup Devices in their office.

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Topics: Print Technology, Staff Productivity, Digital Printing, Workflow Optimization

How Can Workflow Solutions Improve Legal Services?

Posted by Zeno Office Solutions on Oct 23, 2018 10:00:00 AM

Workflows at law offices aren’t always simple, and they rarely follow a predictable path. Both lawyers and their paralegal and clerical support have to be able to access clear, concise data, and navigate complex client needs in order to generate value for their clients.

Under these conditions, establishing efficient workflows is challenging work. In order to properly advise clients and represent their interests in legal cases, legal firms need to adhere to strict regulations while responding to the demands of their environment.

In the end, lawyers often end up accruing a time-debt of non-billable hours that account for a broad range of high-volume, low-impact administrative work. This work can be anything from searching for a particular document to waiting for an approval or even hiring new employees.

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Topics: Legal, Docuphase, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

What Makes Workflow Solutions Environmentally Friendly?

Posted by Zeno Office Solutions on Oct 16, 2018 1:00:00 PM

Waste is a major detriment to quality of life worldwide. The World Bank estimates that consumers will generate 2.2 billion tons of waste per year by 2025. 

But waste isn’t only a consumer problem. Waste is a manufacturer problem. It is a distributor problem. Waste is a problem for everyone, and organizations across the world are beginning to look for ways to reduce waste throughout the product lifecycle. 

Conventionally-minded business analysts have long believed that companies have no commercial incentive to lengthen the life cycles of products because this would reduce their revenues, but this isn’t true. Changing cultural attitudes towards sustainability are turning sustainable business practices into opportunities to generate value. These benefits are not unique to big-name manufacturers like Lego, who has promised to exclusively use sustainable materials by 2030. It can be a major value driver for any business, in any industry. 

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Topics: Docuphase, MPS, Digital Printing, Staff Productivity, Sustainability & Eco-Consciousness

What are the Tangible Cost Savings of Workflow Solutions?

Posted by Zeno Office Solutions on Oct 10, 2018 1:00:00 PM

Every business is defined by its workflows. Once you take out the branding, marketing, and other peripheral value generators from the equation, you’re left with a series of processes that generate value for customers.

Optimizing these workflows can be a powerful strategy for increasing the value that you can offer customers. Since process inefficiency can cost organizations between 20% and 30% of their total annual revenue, workflow solutions that reduce inefficiency can save up to that amount.

But that is just the beginning. Workflow solutions can also become key value drivers that do more than simply cover for inefficiencies. They can become a solid basis for scalable growth without massive infrastructure investment.

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Topics: Docuphase, MPS, Print Technology, Staff Productivity, Digital Printing, Workflow Optimization

How to Improve Operational Efficiency with Help from Zeno Solutions

Posted by Zeno Office Solutions on Oct 2, 2018 10:00:00 AM

Automation. Communication. Analysis. Every business wants to improve the efficiency of its processes in these key areas. But executives don’t always agree on the best way of doing so. Differences in the way various business models produce value can make operational efficiency seem like a distant dream. Companies can’t simply take the tools that work for their competition and implement them in their own organization – there are no one-size-fits-all solutions for operational efficiency.

Even if that were possible, it would set a limit to how efficient any business can become. The fact that every organization works in its own unique way presents opportunities for companies to outperform their competitors by offering faster, leaner, and more comprehensive solutions to customers.

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Topics: Docuphase, MPS, Digital Printing, Staff Productivity, Workflow Optimization

Does My Company Need an Office Workflow Assessment?

Posted by Zeno Office Solutions on Sep 25, 2018 10:00:00 AM

The business world is using more technology and becoming more connected than ever before. Yet, many businesses still suffer from workflow optimization issues. Paper continues to dominate despite the wide range of paperless solutions that can be put into place. Why is this?

Many offices have the technology in place to embrace new, more efficient office workflows, but there is often a disconnect when it comes to implementing these strategies. The result is that many offices continue to rely on outdated workflow practices and suffer the pitfalls of these behaviors.

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Topics: Docuphase, MPS, Print Technology, Staff Productivity, Digital Printing, Workflow Optimization, Sustainability & Eco-Consciousness

The Advantages of Having Secure Printers & Copiers in Your Office

Posted by Zeno Office Solutions on Sep 20, 2018 10:00:00 AM

There are countless threats to the security of your businesses network and data. Workers often focus on computers and smartphones that they often overlook other important pieces of equipment that hackers could use to damage or steal your information: printers and copiers.

Much like a laptop, smartphone, or tablet, printers and copiers are devices that communicate through your network. Obviously, this is very convenient because users can print from anywhere in the office using almost any network connected device. However, if printer or copier security is lacking then that convenience may come at a large cost.

How can businesses ensure that their network is secure while also ensuring that users do not experience unnecessary bottlenecks or complications as they try to use the equipment? In this article, we will examine network printer security best practices and the advantages of having secure printers and copiers in your office.

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Topics: MPS, Print Technology, Digital Printing, Staff Productivity

VersaLink vs. AltaLink: Which Option Makes the Most Sense for My Business?

Posted by Zeno Office Solutions on Sep 18, 2018 10:00:00 AM

Choosing office equipment for your business is never an easy task. You need to consider the features offered by the various models available, the reliability of the products, the usability of the devices, and your overall budget. These can be a lot of things to juggle all at once.

Xerox VersaLink and Xerox AltaLink are two lines of multifunction devices that many businesses end up trying to decide between. Choosing a Xerox office device is a great decision as the brand has a long history of quality, innovation, and performance.

However, once you have decided to go with Xerox, how do you narrow down your final choice? In this article, we will have a Xerox VersaLink vs. AltaLink comparison to help you decide which line is best for your own unique needs.

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Topics: Print Technology, Xerox News, Staff Productivity, Digital Printing, Workflow Optimization

How Will Xerox Global Print Drivers Simplify Workflows and Make Life Easier for Users?

Posted by Zeno Office Solutions on Aug 28, 2018 11:00:00 AM

Until recently, deploying and managing print devices on a corporate network was tough work. Not only do different printers use different drivers, but device-specific drivers can't respond to the needs of users in a unified, coherent way.

In a traditional print driver network, every single device has its own driver. The diverse output requirements and individual capabilities mean that every device in the print fleet essentially needs to be taken out of context for any meaningful update or administrative work to occur.

Some devices connect directly to the corporate network. Others connect via USB to employee workstations. What works with one device may not work with another. This may be enough for an enterprise to manage its day-to-day workflows, but what happens when you want to migrate to a new technology platform?

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Topics: MPS, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

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As a proud Xerox company, we are positioned as one of the largest and most respected technology and document management partners in the State of Florida.  We write about process automation, sustainability, and making your business smarter, faster and more efficient.

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