Optimizing for Performance.

3 Xerox ConnectKey Apps for Business Automation

Posted by Zeno Office Solutions on Feb 20, 2019 10:00:00 AM

Even if a person is familiar with a certain process and has it down to a regular routine, it doesn’t mean they’re doing things in the most efficient way possible. Companies have plenty of tasks like this. As simple and straight-forward as they may be in many aspects, they’re still time-consuming.

When something consumes time in a business environment, it affects the bottom line. This is why business automation has become such a popular topic. Sure there are benefits to avoiding mundane, repetitive tasks just as there are benefits to saving time. But the biggest perk is freeing up company resources to put toward other ends.

Xerox Workplace Assistant apps offer plenty of helpful options for any business. Here’s a look at three separate apps and the benefits they can provide.

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Topics: Digital Printing, Staff Productivity, Workflow Optimization

Simplified Content Management with Xerox DocuShare Flex

Posted by Zeno Office Solutions on Feb 14, 2019 10:00:00 AM

The workplace is a complex environment, from the SMBs all the way up to enterprise level companies. One of the toughest tasks companies have is storing and managing all the content they deal with on a daily basis.

Thousands, even millions of documents exist at businesses in the form of emails, receipts, reports, invoices, applications, and more. This content needs to be stored safely, but it also needs to be easily accessible for the purpose of file sharing with other appropriate parties.

While some people still try to sort through piles of paper and take the old-school approach, there’s a new way to handle content management. Xerox innovations have offered users a digitized solution in the form of Xerox DocuShare Flex. What is this tool, and how does it help simplify the management of content?

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Topics: Legal, Healthcare Technology, Digital Printing, Staff Productivity

Can I Automate Invoices with Xerox ConnectKey?

Posted by Zeno Office Solutions on Feb 5, 2019 11:00:00 AM

The Xerox ConnectKey platform is a versatile tool for integrating workflow processes with print fleet equipment. One of the key aspects that makes it so useful is its almost limitless compatibility with existing document infrastructure.

This allows offices and enterprise departments to implement automated workflows using Xerox ConnectKey apps. One of the most useful areas where businesses can implement this technology is in accounting, where paper waste is unfortunately common practice.

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Topics: Legal, Docuphase, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

Workflow Solutions for Non-Profit Organizations

Posted by Zeno Office Solutions on Jan 29, 2019 1:14:18 PM

Non-profit organizations operate differently than commercial businesses and have very different infrastructure needs. Whereas commercial organizations will reliably follow strategies for increased revenues, non-profits think differently.

Non-profits’ motivations include expanding the services they offer, reducing the cost of delivering those services, and strengthening donor loyalty to ensure services continue. As a result, workflow solutions for non-profit organizations need to take a slightly different form than they would for their usual for-profit user base.

Additionally, non-profit organizations often have greater visibility and accountability needs than small businesses and some enterprises. Non-profits need to implement a robust system that accounts for every dollar spent so they can demonstrate the value of their actions to donors.

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Topics: Docuphase, Print Technology, Staff Productivity, Digital Printing, Workflow Optimization

Trends to Watch: Will Cloud-Based Printing Take Over in 2019?

Posted by Zeno Office Solutions on Dec 20, 2018 10:00:00 AM

Whether it happens in 2019, 2020, or beyond, cloud-based printing will be eventually be the de facto printing solution for all serious businesses. Cloud-based technologies for printing have been in the news lately as companies like Xerox announce innovations such as better security, mobile printing, and intelligent capture. Is it all hype, or is it for real? 

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Topics: MPS, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

Will Xerox ConnectKey Integrate with Salesforce or QuickBooks?

Posted by Zeno Office Solutions on Dec 18, 2018 10:00:00 AM

For companies that use Salesforce or QuickBooks, Xerox has now developed technology to make integration with these services even easier. Xerox ConnectKey is an innovative way to connect multiple multifunction printers and copiers to a user-friendly, networked system that is easily accessible via a tablet-like interface.  

ConnectKey business solutions utilize a combination of hardware platforms and software to create an integrated business printing platform. The ConnectKey ecosystem is extremely powerful, and, to make it even better, it has built-in support for third-party apps 

Employees can use this innovative printer system by Xerox to access documents on cloud-based services such as Microsoft Office, DropBox, Google Drive, and more. Now, companies that want to connect their accounting through QuickBooks or Salesforce CRM to corporate network printers can, thanks to Xerox and their ConnectKey software. 

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Topics: Print Technology, Staff Productivity, Xerox News, Digital Printing, Workflow Optimization

Is the End of the Year a Good Time to Buy New Office Equipment & Devices?

Posted by Zeno Office Solutions on Dec 11, 2018 10:00:00 AM

What is the best time of year to buy office equipment? Often, the fourth quarter or end of the year is the best time to purchase new equipment. The end of the year is a time when departments try to get the most out of their budgets, save on taxes, and upgrade aging infrastructure. 

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Topics: Print Technology, Digital Printing

What Makes Xerox Multifunction Devices So Secure?

Posted by Zeno Office Solutions on Nov 30, 2018 10:00:00 AM

Cybersecurity is a hot topic as more people become aware of the lengths hackers will go through to steal sensitive data. In fact, over 1 million new exploits are released each day.

More connected devices enter the workplace, and this increases the number of potential entry points for hackers. Printers and other connected devices are increasingly becoming hacker targets as they search for weak points within a network.

Until recently, not many companies thought about buying a secure network printer when making upgrades to their existing printing infrastructure. The threat was simply not on the radar. Luckily, Xerox has been working on security solutions for their products to ensure that businesses can feel confident when deploying a Xerox Workgroup Devices in their office.

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Topics: Print Technology, Staff Productivity, Digital Printing, Workflow Optimization

How Can Workflow Solutions Improve Legal Services?

Posted by Zeno Office Solutions on Oct 23, 2018 10:00:00 AM

Workflows at law offices aren’t always simple, and they rarely follow a predictable path. Both lawyers and their paralegal and clerical support have to be able to access clear, concise data, and navigate complex client needs in order to generate value for their clients.

Under these conditions, establishing efficient workflows is challenging work. In order to properly advise clients and represent their interests in legal cases, legal firms need to adhere to strict regulations while responding to the demands of their environment.

In the end, lawyers often end up accruing a time-debt of non-billable hours that account for a broad range of high-volume, low-impact administrative work. This work can be anything from searching for a particular document to waiting for an approval or even hiring new employees.

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Topics: Legal, Docuphase, Print Technology, Digital Printing, Staff Productivity, Workflow Optimization

What Makes Workflow Solutions Environmentally Friendly?

Posted by Zeno Office Solutions on Oct 16, 2018 1:00:00 PM

Waste is a major detriment to quality of life worldwide. The World Bank estimates that consumers will generate 2.2 billion tons of waste per year by 2025. 

But waste isn’t only a consumer problem. Waste is a manufacturer problem. It is a distributor problem. Waste is a problem for everyone, and organizations across the world are beginning to look for ways to reduce waste throughout the product lifecycle. 

Conventionally-minded business analysts have long believed that companies have no commercial incentive to lengthen the life cycles of products because this would reduce their revenues, but this isn’t true. Changing cultural attitudes towards sustainability are turning sustainable business practices into opportunities to generate value. These benefits are not unique to big-name manufacturers like Lego, who has promised to exclusively use sustainable materials by 2030. It can be a major value driver for any business, in any industry. 

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Topics: Docuphase, MPS, Digital Printing, Staff Productivity, Sustainability & Eco-Consciousness

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As a proud Xerox company, we are positioned as one of the largest and most respected technology and document management partners in the State of Florida.  We write about process automation, sustainability, and making your business smarter, faster and more efficient.

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