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How Managed Print Services Can Streamline Your Healthcare Organization

Posted by Zeno Office Solutions on Aug 4, 2016 7:30:00 AM

Almost everything in healthcare involves paper, and lots of it. Admitting a new patient? There are the clipboards of paperwork for them to fill out. Then there’s historical documents and more internal docs. Test documents, payment receipts – the list goes on and on.


If you’ve ever tried to find a certain document you know how frustrating it can be to spend time manually searching, or having to jump through hoops to get information from a document from here to there. Then there’s the cost. The cost of paper, ink, and the machines, not to mention the cost of your time.

Managed print services (MPS) offers one solution to the madness. It solves the time and money issue, and keeps PHI and confidential documents secure. Health care MPS does this by first evaluating your current print technology and processes to assess where your organization can improve. Then, MPS implements solutions that save you money, time, and that can even reduce your environmental impact.

Thinking of trying MPS at your healthcare organization? Here are more reasons to consider it.

Save Money

Instead of spending unneccessary money on paper and ink, MPS determines the right technology that is most cost effective for your needs. If you don’t currently have MPS, your technology and processes have probably never been properly evaluated. We can help guide you to eliminate costly, outdated machines and processes to make sure you’re getting the most out of your technology.

Improve Processes

MPS helps you create and automate workflows for those processes you use every day. You’ll be better able to track and assess your utilization and waste for your printer environment to improve it continuously. No more wasting time on lost documents.

Keep Employee Productivity High

With less time spent wrangling printers and searching for documents, your employees will have more time to spend actually doing their job. MPS can automatically order paper and toner when supplies are low. Your provider can act like your IT person, and they can be there should you have any questions about what your device can and cannot do. No one at your organization has to troubleshoot the printer again!

Allow Mobile Access

MPS can connect all of your devices, meaning that doctors can use tablets to collect patient information and have it automatically connect to any other device, like their own computer or to the front desk. If you aren’t already using tablets, consider this: 85% of adults said they prefer hospitals that are using the latest technology. Not only that, but hospital patients feel more connected to their doctors when they don’t have to fill out a lot of paperwork.

Stay Secure

As a healthcare provider, security is a big issue. You’re responsible for a large amount of private data, and if you violate HIPAA in any way it can result in a large fine. MPS helps you be certain that your software is safe from hackers, and that you don’t get caught with unsecure lingering files.

Provide Better Care

Above all else, providing better care to your patients will be the most rewarding outcome of MPS. You’ll have more time to attend to them, allowing for less stress for your doctors and staff. Your organization will feel better knowing that they don’t have to worry about security issues or about losing paperwork. Your patients will feel better, too.

If you want to learn more about what MPS can do for you, check out our eBook, The Complete Guide to Managed Print Solutions for Healthcare.

The Complete Guide to Managed Print Services for Healthcare Download eBook

Topics: Print Technology

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