Workflow Optimization, Staff Productivity, Digital Printing, Print Technology

Four Major Benefits of ConnectKey Technology

Posted on Feb 27, 2018 9:00:00 AM

 Today, upgrading your printer can do more than just decrease an individual device's cost per page.

The latest innovation to come from Xerox promises to improve office productivity, save precious hours managing unique workflows, and to give you full cloud capability for your entire printer fleet.

The technology that makes all this possible is Xerox ConnectKey.

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ConnectKey technology is a software platform that prioritizes the user experience to develop groundbreaking efficiencies in convenience, productivity, security, and cost control. This technology comes standard with a broad range of Xerox multifunction devices, giving a standard set of core capabilities to nearly every product in the company catalog.

What is ConnectKey Technology All About?

ConnectKey is an app-based hardware and software infrastructure that inspires sweeping changes to the role multifunction devices play in the office. Prior to ConnectKey, multifunction devices were basic tools that fulfilled simple functions, like copying, printing, or scanning documents, as part of more complex workflows.

ConnectKey gives these devices new functionalities, allowing them to become one-stop productivity workstations capable of handling entire workflows on their own. This revolutionary step forward lets users process documents in a broad variety of new ways, directly from the multifunction device interface.

The Xerox App Gallery lets users introduce new functionalities to their devices in a familiar, tablet-like format. Using interface elements inspired by the latest generations of mobile operating systems, users can intuitively perform complex processes using a customizable touchscreen interface. These apps drive new functionalities, allowing for optical character recognition, on-the-fly document translation, and more.

At the same time, the platform incorporates some of the most advanced security and cost control measures available on the market. Learn more about each of the four major pillars of ConnectKey technology and how they can help your office thrive.

1. Tablet-Like Interface

The first thing most users notice about ConnectKey-enabled multifunction devices is the tablet-like touchscreen interface. Each device features a high-resolution display that looks, feels, and operates like a late-generation tablet.

People are more familiar with mobile operating systems than ever, and have come to expect gesture-based touch functionality as a standard feature on everything from televisions to automobiles.

Multifunction printers are no different. ConnectKey gives users a powerful, intuitive interface for developing and implementing customized workflows. It supports multiple users and departments, switching between user-defined settings based on the user.

2. Benchmark Security

Cybersecurity has never been more important than it is today. In fact, cybercrime is the second most reported economic crime worldwide – a global black-market industry worth almost half a trillion dollars. This means that no business, no matter how large or small, can afford to neglect its cybersecurity responsibilities.

Network printers are particularly susceptible to cyberattacks because IT managers tend to leave them unsecured. Difficulty with installation is the primary reason why this is often unaddressed.

ConnectKey devices incorporate the most advanced cybersecurity protocols in use today. These include embedded McAfee software, RFID identity verification, 256-bit encrypted secure printing, and automatic firmware verification upon startup. Crucially, all of these functions are plug-and-play features, available out of the box with no need for specialized installation.

3. Mobile and Cloud Ready

ConnectKey supports Apple AirPrint, Xerox Mobile Express Drives, OneDrive, Drop Box, Google Drive, and more. Wi-Fi capability along with benchmark security makes ConnectKey-enabled devices powerful productivity boosters in a Bring-Your-Own-Device (BYOD) workplace.

For example, if a client sends an invoice with sensitive financial data to an employee through WhatsApp, ConnectKey ensures secure, encrypted transmission and storage of the document. The employee is then free to scan his or her RFID card, print the invoice, and email a copy to the appropriate accounting mailbox.

4. Custom Apps

One of ConnectKey's most powerful features is its open-ended customizability – another element inspired from the latest generation of smartphones and tablets. No matter how complex your workflow is, there is a ConnectKey app that can simplify it.

Examples include Xerox's Easy Translator Service and Mobile Link App. The first gives you the ability to automatically translate documents between more than 40 languages. The second lets you generate one-touch automated workflows on your phone and remotely control a Wi-Fi enabled Xerox multifunction device from anywhere in the world.

Using ConnectKey, you can combine these apps into a single workflow with the touch of a button. You can even use the Personalized Application Builder to incorporate your own unique app functionality to your print fleet.

Contact us to find out which Xerox printers are compatible with the ConnectKey platform and find out how you can benefit from this exciting technology today.

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