Workflow Optimization, Digital Printing, Print Technology, MPS

4 Reasons It May Be Time to Upgrade Your Printers

Posted on Jan 9, 2018 9:30:00 AM

How long has it been since you upgraded your printers?

Unless your office is already running with the precision of a Swiss watch, there's a good chance you can improve workplace efficiency somewhere within your core business processes.

Many businesses operate with less-than-ideal efficiency and security, resulting in the loss of time and money, and possibly putting the company at risk. When considering upgrades, a quick review of printing operation is a good place to start. Print technology is constantly advancing, and with greater sophistication comes new ways to improve your office's efficiency and cost-per-page expense.

New printers can also address other issues you may have, including workplace security and workflow collaboration efficiency. Xerox ConnectKey is one of today’s leading technologies on the market you should consider when you’re thinking about increasing productivity through mobile and cloud-ready managed print interface.


When Is It Time to Look for New Printing Options?

How do you know when it's truly time to invest in new printing devices or perhaps in a managed print solution that offers on-demand scalability at a set cost-per-page?

If any of the following situations apply to your office, you should consider the potential benefits of investing in new printer technology.

1. Your Printing Network is Unsecured

Printers are a major security risk. Intruders don't need to exfiltrate data through your computers if they can get it from an unsecured printing network, and most of the time, they can. Unlike most office equipment, printers present both internal and external security risks. Progressive companies need a solution that provides scalable, consistently up-to-date data security throughout your entire network of printers, copiers, and scanners.

Xerox ConnectKey incorporates real-time protection from both internal and external threats, which ensure your organization's sensitive data is safe at all points within the document management cycle.

2. Your Workflow Is Not Mobile-Compatible

In the past, processing, translating, and archiving documents were all functions performed using various tools, often by separate departments. Now, mobile technologies and mobile-compatible multi-function printers can streamline workflows by performing the majority of document processing services at the touch of a virtual button.

With an integrated printing solution like ConnectKey, you can leverage your mobile technology in a way that is both secure and productive. Your workplace can now benefit from a document management solution which incorporates all of your local mobile devices, making measurable improvements in workplace productivity possible.

3. Maintenance and Consumable Costs are High

If you don't know how much you are spending per printed page in your office, you should engage a team of print specialists to perform an assessment of your print environment. We offer this assessment at no charge, and can help you determine how much you are paying for maintenance and print consumables.

If you haven't installed new devices in recent memory, there is a good chance that you are missing out on the potential savings that the newest devices on the market can offer. New technology uses less consumable materials and lasts longer before needing maintenance when compared to older printers.

4. Your Office is Disorganized

Take a look around your office – does it feel neat and orderly? If a customer calls and asks for information from an invoice from last year, how long will it take for an employee to find that information?

In April 2016, IDC InfoBrief found that 36% of staff time is spent on administrative tasks. That means more than one-third of every employee salary is spent just keeping things in order. A modern, connected document management system can centralize data, streamline processes, integrate peripheral devices, and provide a structured support system that saves your office both time and money.

Upgrade Your Printers, Increase Efficiency, Secure Your Network and Boost Your Bottom Line

Not sure it’s time to upgrade your printers? An educated consumer knows that Xerox ConnectKey technology can save more money than you spend over the life of the equipment while providing the security your office and clients need. A comprehensive print assessment can help determine which strategy is the best solution for your business.

Zeno Office Solutions can help you choose the right printer for your business needs. Request a ZOS 360 Assessment from us today.

Request an Assessment