Workflow Optimization

4 Healthcare Technology Mistakes You’re Making

Posted on May 9, 2016 9:10:34 AM

Penalties for HIPAA violations are costly. Depending on the specific use case, it can cost anywhere from $100 to $50,000 per record or violation, with a maximum penalty of $1.5 million per year. Not to mention the bruised reputation it causes.

These violations can crop up in sneaky ways. One way, as seen in the case of Affinity Healthcare in 2010, is through everyday technology. At Affinity, it came by way of a photocopier with lingering data, which put data at risk for more than 409,000 individuals.

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Ask yourself these questions:

Is the cost of a HIPAA violation something your practice can afford?

Are you sure you’re doing everything you can to avoid it?

By taking the necessary security steps, you can stay compliant and keep your organization running smoothly and safely. Don’t take any risks – watch out for these 4 healthcare technology mistakes you might be making.

1. Unsecure Print Software

Do you know if your printer or copier is safe from hackers? Your machine’s software may be vulnerable, and in turn noncompliant with HIPAA. It should be as protected like any other software you have at your organization. This can come through verification steps, password protection, and complete tracking of its use.

2. Easily Accessible Paper

Are your stationary, important documents, and prescription papers stored safely? If you keep these items unlocked in the paper printer drawer, you may be at risk. If those papers get into the wrong hands, they may be able to use them to print anything they want, while making it look like an official and legitimate document.

3. Lingering Files

When you sell a copier or return a leased machine, some files, even those you have deleted, may still remain. The information that they collect are still stored within. Deleting files from your machine does not always immediately remove all components, and tech-savvy thieves can still find them. Make sure you work with an IT person or an experienced technology company to be sure all data is removed to eliminate risk of a data breach.

4. Not Keeping Track of Devices

New devices are brought on and old ones or disposed of frequently. In the chaos of change, you might be at risk of a security failure. Track the location and status of all technology, meaning whether it’s been properly cleared of data, if the right security was installed, and who has access to use them.

If you suspect any vulnerabilities at your organization, we’re here to help. Contact us today to find out howmanaged print services (MPS) protect your health care organization from security risks and optimize your technology and business workflows--so you can focus on patient care.

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